Application procedure – incoming students KA 107
HOW TO APPLY:
If your home university has an Inter-institutional agreement with Trnava university (TU) for International Credit Mobility, you need to be nominated by your home university (please contact your home university coordinator). All nominations must be sent by the following deadlines:
15 May for students nominated for the Autumn Semester or Full Academic Year
15 October for students nominated for the Spring Semester
Each nomination must contain the full name, gender, date of birth and email address of the nominated students. It should also include reference to the ISCED relevant code for the nomination, the cycle in which the mobility shall take place (Bachelor, Master, Doctorate), and the period of the stay.
Once we have received your nomination from your home institution, you will receive our application procedure by email within one month at the latest after acceptation.
SELECTION PROCESS
The selection of outgoing candidates is carried out by the sending institution according to the rules of the Erasmus+ programme. Please remember, that according to the Erasmus + programme, partner universities must “Apply a selection process that is fair, transparent and documented, ensuring equal opportunities to participants eligible for mobility”. Therefore, please, make sure that the records of the selection process are kept (such as the text of the announcement, how the announcement was published, references to the web-site, mailing to possible interested students or staff, dissemination meetings, announcement of provisional and final results of selection, etc.), so that those records are available upon requirement for a period of five years. This information may be required to evaluate the implementation of Erasmus + mobility by the National Agency or the European Commission. An electronic copy of these records should be sent to the Trnava University in Trnava as soon as the selection process is over for the purpose of possible monitoring by our National Agency or the European Commission.
STUDENT SELECTION
Students taking part in the Erasmus + programme should be registered at their home university in studies leading to a recognised degree. It is not required for the participants to have the nationality of the country of the sending institution.
Students can go on mobility for a maximum of 12 months per study cycle (depending on the bilateral agreement between universities). Applications from candidates who have already benefited from EU-funded programmes should be given lower priority. The selection criteria for participants are defined by their sending higher education institution, in agreement with the receiving institution, with the first criterion being academic merit (especially those concerning academic profile and knowledge of the language of instruction). These conditions should be made clear to all applicants.
NOMINATION AND ACCEPTANCE OF SELECTED CANDIDATES
The home institution should send the nomination of the selected candidates by e-mail from the contact address indicated in the agreement, with the information mentioned in the nomination 5 letter, signed and stamped as an attachment (see the template attached). Nominations by the partner university should be sent to: international [at] truni.sk
INSURANCE
Participants must have medical and travel insurance for the whole mobility period, with at least the following items covered: • Medical care • Repatriation or medicalised transportation of ill or injured persons. • Transport of Mortal Remains • Private Civil Liability Insurance.
Home universities are required to check that all their participants have the necessary insurance for the period of their stay.
APPLICATION DOSUMENTS FOR THE EXCHANGE
• the Application Form (remember that the printed paper Application Form should be stamped and confirmed with signature of your home Erasmus+ coordinator)
• the Learning Agreement containing your planned courses at Trnava university
• Official Grade Transcript from home university (English)
• Certificate of Enrolment from home university (English)
• Copy of the passport
• Proof of English level - B2 (intermediate) level according to the Common European Reference for Languages (all kinds of language certificates are accepted)
• Housing application (Students are guaranteed accommodation in our student dormitory if they apply for it)
FINANCIAL SUPPORT FOR ERASMUS+EXCHANGE STUDENTS FROM PARTNER COUNTRIES
The selected applicant obtains financial grants:
- a grant for travel costs
- an individual support
The participant receives a grant for travel costs and individual support. The grant for travel costs is depending on the distance between the seat of the domestic institution and the place of the destination.
Individual support for each month of student mobility within Erasmus+ projects 2019 – 2021 are set for the Slovak republic as 800 EUR/month.
Travel distances and the amounts for travel support for each student mobility within Erasmus+ projects are set as follows:
Distances Amount of grant (EUR/participant)
Distances from 0 to 99 km 20
Distances from 100 to 499 km 180
Distances from 500 to 1999 km 275
Distances from 2000 to 2999 km 360
Distances from 3000 to 3999 km 530
Distances from 4000 to 7999 km 820
Distances of 8000 km or more 1500
Note to the duration of mobility:
The start date is the first day that the student needs to be present at the receiving institution (for example, this could be the start date of the first course, a welcoming event organised by the receiving institution, or language and intercultural courses); It´s not the date of your departure from the home country.
The end date is the last day the student needs to be present at the receiving institution (for example, this could be the last day of the exam period/course/mandatory sitting period). It´s not the date of your arrival to the home country.
After finishing of the exchange mobility, student´s transcripts are transferred to the home university in order to recognize the ECTS credits.